General contractors lose an average of $12,000 per audit failure. One subcontractor without workers' comp? That's on you. One expired certificate of insurance? Your project stops. ClearToPay Compliance handles all of it — so you never have to think about compliance again.
$12,000
47 docs
6 hours
And it happens more often than anyone wants to admit.
A framing subcontractor's general liability policy lapsed on a Tuesday. Nobody noticed. On Wednesday, an OSHA inspector showed up. The GC was fined $18,500 and the project was shut down for 11 days.
A plumbing sub never submitted a W-9. Two years of 1099s were filed wrong. The IRS came knocking. The GC spent $34,000 on accountants, penalties, and back taxes — for one missing form.
A drywall crew's workers' comp expired mid-project. A worker got injured. The claim went to the GC's policy instead — because the sub wasn't covered. Premiums doubled for the next three years.
A mid-size commercial GC faced their annual insurance audit. The auditor found 47 expired certificates across 23 vendors. The result? Their umbrella policy was revoked, and bonding capacity was cut by 60%.
Every Monday, an office manager spends 6 hours manually checking vendor files, sending emails, and building a spreadsheet of who can be paid — only to miss three expiring certificates. Again.
A new electrical sub was added to the project in a rush. Nobody verified their COI. They were never insured. When a panel caught fire causing $200K in damage, the GC's own policy had to cover every cent.
Every project. Every subcontractor. Every document. We track it all.
No more spreadsheets. No more chasing vendors. No more Monday morning panic.
COIs, W-9s, workers' comp, general liability, commercial auto, umbrella, business licenses — drop them in and our AI extracts every field. Vendor name, carrier, policy number, effective date, expiration date. Automatically.
Every document is checked. Every expiration date is tracked. Every vendor is evaluated against your specific requirements. If anything is missing, expired, or expiring this week — you'll know before it becomes a problem.
Every Monday by 6 AM, you get a Clear-to-Pay Report showing exactly which vendors are approved for payment for the entire week. PDF and Excel. Forward it to your project managers. Done.
We remember who submitted each document. At 30, 15, 7, and 0 days before expiration, we send them automated reminders. They hear from us — not from you. You stay focused on building.
When the auditor calls, you don't panic. Select the client, vendor, document type, and date range. Download a complete ZIP with every document, vendor summaries, and compliance reports. Five minutes. Done.
We understand retainage, pay-when-paid, joint checks, OCIPs, CCIPs, and the difference between a 201 and an additional insured endorsement. This isn't generic compliance software — it's built for your industry.
From setup to peace of mind in less time than you think.
Tell us what documents your vendors need. COI? W-9? Workers' comp? Business license? We configure your requirements. Then we import your vendor list — from a spreadsheet, CSV, or manual entry. Takes about an hour.
Your dedicated onboarding specialist handles everything.
Your vendors, their insurance agents, or your team email documents to your dedicated inbox. Our AI reads every one — extracts the data, checks for completeness, flags anything suspicious.
You don't sort, file, or review anything.
Every Monday morning: a Clear-to-Pay Report in your inbox. Approved. Review. Hold. That's it. You know exactly who can be paid. And when audit season comes, you're ready in minutes.
Six hours of manual work — gone. Every week.
When the auditor calls, be ready in 5 minutes — not 5 days.
Insurance audits. OSHA inspections. GC prequalification. Bank bonding reviews. They all want the same thing: your documents, organized, complete, and ready. Here's what we deliver in under five minutes.
Standard or custom — if your vendors need it, we track it.
The cornerstone. We check the holder, additional insured endorsements, and every date.
No more IRS surprises. Every vendor's W-9, verified and filed.
If a sub's coverage lapses and someone gets hurt, it's on you. Never let it lapse.
The policy that protects you when their work causes damage. Tracked to the day.
Every truck, van, and vehicle on your site — insured and verified.
When standard limits aren't enough. We track the excess layers too.
Is your electrical sub actually licensed? We verify and track renewals.
Bonding letters. Safety programs. EMR letters. Add anything your project demands.
Stop spending Monday mornings chasing vendor documents. Stop worrying about what the auditor will find. Stop paying for uninsured subs. One platform. Zero missed deadlines. Every vendor, every document, every week.
We'll have you set up and running before your next audit.